Cut Time

How to Access CutTime for GCHS Bands

When you access your CutTime Portal, you will be able to:

• View Announcements
• Check and Pay Account Balances
• View and eSign Documents

*Magic Link saves your information in your electronic devices cache.
If accessing on a public computer, it would be wise to clear the cache/history.*

How to get your Magic Link (Parents/Guardians)

• Go to this CutTime Link to resend the link to your mobile phone we have on file. Again: this is for PARENTS-GUARDIANS ONLY.
• If the above step doesn’t work, do the following: (doing the step above wouldn’t send your magic link or says it can’t find your number)
  • Most likely, we do not have an accurate mobile phone for you.
    ▪ Click HERE to submit your information and the Booster CutTime Chair will get it added to your student account.
    ▪ CutTime uses parent/guardian mobile phone numbers as the primary link/login to your student account. If you do not have a mobile phone, please provide your email address to the This email address is being protected from spambots. You need JavaScript enabled to view it. so you can receive your magic link.

Students Magic Link

Students will have their own magic link. They can go to the CutTime login page and click Students under the “Need your SMS magic link re-sent?” to receive their link. Or they can use this direct link. Remember, STUDENTS and EACH GUARDIAN have their own unique magic link to login!

Oops, I hit ‘Stop’ and Opted Out of CutTime Magic Link Messages by Mistake

You can go back to your last message from CutTime and reply with ‘UNSTOP’ to resume the messages whenever you want.

For helpful videos on acclimating to CutTime, please see the bottom of their Welcome Parents-Guardians page.

Helpful Getting Started Walkthroughs made by CutTime

• Guardian/Student Magic Link and Dashboard
• Guardian/Student Announcements
• Guardian/Student Volunteering

*Not all the features mentioned in this document and walkthroughs are currently enabled
*Magic link saves your information in your electronic devices cache. If accessing on a public computer, it would be wise to clear the cache/history.

Band and Guard Program Fees

Guardians will automatically receive text messages when fees are posted to accounts (see student/guardian notifications walkthrough above). Students/Guardians can log into their accounts at any time and view their balance, pay fees, or request others to share in fee payments. CutTime is a mobile friendly application, and  most notifications will be sent to a registered active mobile number or email.

Fee Collection

Most band fees, including all preseason fees, are due at or before the "Big Meeting". The meeting typically happens every year at the end of July and collection table opens around 6:30pm. For payment of all fees, you have multiple options...see below:

Important: When new Fees are posted in CutTime, if you have an “overpaid” amount on your account, CutTime will automatically apply excess funds to the fee posted. See fundraising credits on the next page for details. (Overpaid = account credit)

Paying Online in CutTime

CutTime uses a third-party payment platform called Swipe to process credit card, debit card, and some newer electronic payment methods. If you need help, the link below has a video which can walk you through this process.

Paying Online CutTime Student/Guardian Walkthrough

• An Important Note with Online Payments:
• • There is a 3% fee added onto the final transaction total for third party processing with Swipe in CutTime (Charms was a 2.5% fee).

Paying with Cash or Check

Fees may also be paid by check or cash at the "Big Meeting" (There will be a table in the line-up). The Band Booster mailbox in the main band room in front of Mr. Graham’s office can also be used throughout the year for payment drop-off (checks only, no cash please).

Notes Regarding Cash or Check Payments

• Please Make all checks payable to the Grove City High School Band Boosters.
• Before dropping off payments in the Booster mailbox, please make sure payments are properly labeled (who/what/where/when/why) and sealed in an envelope.
• Should a need for multiple or bulk payments arise, please contact the This email address is being protected from spambots. You need JavaScript enabled to view it. for instructions on this process before dropping in the Booster box.

Using the Fee Sharing Option in CutTime

CutTime has an option to send text/email requests to friends and family for help with payments of fees. Should you wish to utilize this, please review the walkthrough link below.

Fee Sharing in CutTime Walkthrough

Notes with Fee Sharing

• This is a new feature for the band. If there are any issues, please email This email address is being protected from spambots. You need JavaScript enabled to view it.

Fundraising Credits (“Overpaid”)

The funds accrued from all fundraising activities will display and function differently than Charms. There is no longer a MISC ledger where these funds were stored (and then could be applied to specific fees). Fundraising credits are now directly integrated into a single ledger and show up as “overpaid” in the summary screens.

Notes with Fundraising Credits in CutTime

• Any overpayments on the account will automatically be applied to newly posted fees. Email This email address is being protected from spambots. You need JavaScript enabled to view it. with questions/concerns about this process.
  • Example 1: Your account is $100 overpaid. A new fee of $60 was applied; the system will automatically mark the fee as paid. You now have a $40 overpaid status.
  • Example 2: Your account is $300 overpaid. New fees totaling $500 are added to your account. Your account will now reflect a balance due of $200.
• Fundraising credits posted to your account following an event will trigger an automatic text notification to the Student/Guardian phone number on file.

Sibling Transfers

This feature will act the same way as Charms. Please send a note to This email address is being protected from spambots. You need JavaScript enabled to view it. to initiate all transfers between siblings. Transfers are only permitted between siblings within the same family.

We are hopeful that this document addresses most questions about the major functions in CutTime (specifically Fees and Fundraising). If not, please send an email to This email address is being protected from spambots. You need JavaScript enabled to view it.  and also CC: This email address is being protected from spambots. You need JavaScript enabled to view it. 

Please allow 2-3 business days for a response.